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Documentation Structure layout in Sharepoint

Discussion in 'ISO 9001:2008 - Quality Management Systems' started by Padym, Dec 7, 2015.

  1. Padym

    Padym Active Member

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    Hi all,
    I'd like to check if anyone can share me some templates on the layout structure of documentation with navigation control menu intact.
     
  2. Padym

    Padym Active Member

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    Hello team, please share some
     
  3. Andy Nichols

    Andy Nichols Moderator Staff Member

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    You may well find that no-one has what you are looking for. To give a request and to expect and answer 24 hours later may not be practical in some instances. I'm sure if someone has what you are looking for, they will share - you may have to wait a while. In the meantime, do you have anything to share - what you are planning to do with your documents in Sharepoint?
     
  4. RoxaneB

    RoxaneB Moderator Staff Member

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    Have you tried a Google search? I did one for Procedure Template and many examples were made available to me. It's almost impossible to provide you with a template without knowing what your document control system will be like. For example, will you import images of signatures to show approval or simply have a typed name? Some companies do sequential numbering, some do unique identifiers depending on the document owner, and some do no numbering at all. I've seen companies start a document with Revision 0, while others prefer Rev. 0 to mean it is the first draft of the document. Some include Definitions, others do not. Even the layers of numbering will vary - some go 1, 1.1, 1.1.1 while others only go to layers 1, 1.1. So, as you can see, while there are many generic templates available for your organization to use, you'll probably wish to customize it to meet the needs of your organization and the document users.

    The same can be said of a navigation control menu. It depends on the tech-savvy nature of the users and what works best for them. I'd suggest you ask the users of the system to find out how they would like to navigate the system. Examples of navigation include, but are not limited to:
    • Document Type (eg. Procedure, Work Instruction, etc.) -> Department -> Process -> Numeric or Alphabetical Order
    • Department -> Process -> Document Type -> Numeric or Alphabetical order
    • Just a straight-forward numeric or alphabetical order
     
    Andy Nichols likes this.
  5. MCW8888

    MCW8888 Well-Known Member

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    I like this simple straightforward numbering system. There is a focal point that manages the share point with inputs from process owners. Our numbering system is quite different. We have Supply Chain/Processes/ policies/ SOP's.
     

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