So I am trying to break away from my roots and have no paper in our system. Traditionally document approval was carried out by signing a copy of a document but I want to ditch that. We are a small evolving company and what we do works but we need to look at how what we do now fits if the company gets bigger. The gap is there is no real control over the authorisation of documents. Our documents are office files / autocad files / PCB layouts / software / all the normal stuff a techie company produces. I guess I could look for some smart document management software but not sure I want more software. A white board session between the 6 of us came up with a few ideas but the one that fits best with what we currently do is to rigorously control the access to file storage on our network. Only ‘approvers’ can move files into the Approved files area. If I can demonstrate control of the Approved area would this system convince assessors? The process would be: Document ready for approval – review meeting with relevant people ( output is a list all approved documents) – if approved the ‘gatekeeper’ moves document to the Approved area. (We plan to have a short weekly meeting to address ‘issues’ any way, a sort of perpetual Management Review) As always suggestions and comments welcome.