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Document control

Discussion in 'ISO 9001:2015 - Quality Management Systems' started by Adam Reynolds, Dec 2, 2020.

  1. Adam Reynolds

    Adam Reynolds New Member

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    Hi,
    I am using SharePoint document control software for our Integrated Management System.

    My question is - Do I have to have the document control eg issue date and revision in my documents footer?

    Or can I simply manage the document issue date and revision through the SharePoint IMS?

    Kind regards

    Adam
     
    Adam Reynolds, Dec 2, 2020
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  2. Andy Nichols

    Andy Nichols Moderator Staff Member

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    Hi Adam - great question. The answer is going to depend, for the most part on how disciplined your people are (or designated people are) when dealing with obsolete documents. In principle, each time a revision is made to electronic media information (documents), the Sharepoint version would be the latest and greatest and all the people have access to. Practically speaking it doesn't happen that way and people copy to desktops, use print media and so on. Therefore, if two somewhat differing documents are made available, how would anyone be able to tell which was the "right" one? Typically, a revision or date identifier is used.
     
    Andy Nichols, Dec 2, 2020
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    Beemitz, Adam Reynolds and John C. Abnet like this.
  3. Adam Reynolds

    Adam Reynolds New Member

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    Hi Andy,

    This is the first time using SharePoint and my Director asked do we need to have the footers then if the SharePoint is the management system. I think in my career I don't think I have seen one document without the footers as a document revision identifier.

    Thank you for replying though Andy!
     
    Adam Reynolds, Dec 2, 2020
    #3