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Discarding Hard Copy of Records?

Discussion in 'Documentation Control, Procedures, Templates,...' started by QA Bee, Mar 21, 2017.

  1. QA Bee

    QA Bee Member

    Dec 4, 2015
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    We are an early stage medical device company and everything is electronic including our QMS and ERP etc.

    Although, We may have some hard copies of records that we don't want to store but the plan is to scan and retain the records electronically.

    Now, The key point is that to we want to confirm that the scans are an accurate representative of the original hard copy document and we are thinking of having someone stamp "Scanned & Verified By/Date and # of pages" stamp hard copies and then scan it in to PDF.

    Will it be ok to discard hard copies after? Or Is there a need to keep hard copies?
  2. yodon

    yodon Active Member

    Aug 3, 2015
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    Seems stamping the hardcopy with an assertion of scan accuracy is putting the cart before the horse but confirming the scans are accurate is the right approach.

    Once you do confirm the scan is accurate, you would not need to keep the hardcopy.

    That said, you do now bring in 21 CFR Part 11 into play. You'll also want to ensure your system is compliant with that (control of electronic records).

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